Register as a Delegation
Registration Process
You may register to appear before Standing Committee or Council using our Online Registration Form, or you can print and complete the registration form (pdf) and mail, fax or hand deliver it to the Clerks Department. Registrations to appear before Standing Committee must be received by the Clerks office no later than noon on the day of an evening meeting and noon the day before a morning or afternoon meeting.
If your item is not related to an item listed in the current agenda for the committee, you will need to provide the Clerks Department with a letter detailing your concerns and the actions you would like the committee to approve. Clerks staff will place that item on the next appropriate committee agenda and inform you of the date, time and location of the meeting.
Registration Options
- Complete the online registration form, or
- Complete the printable registration form and mail, fax or hand deliver it to the Clerks Department, or
- Phone the Clerks Department at 905-335-7600, extension 7458
(D & I /Audit), 7855 (CSC/B&CS), or 7698 (Council), or - Attend the Clerks Department, first floor of City Hall and complete a form in-person.
What is a Delegation?
Delegations are individuals or groups that are requesting permission to appear before a Standing Committee or Council. In order to speak at a Council or Committee meeting, individuals must first register as a delegation. Delegations are encouraged to bring their information to the appropriate Standing Committee to allow members to consider all information before making their recommendation to Council. You do not need to register as a delegate if you want to attend as an observer.
Delegations will provide to the Clerk their name, agenda topic/report number, and if they are representing any organization, the name of the agency or other such body. Each delegation is allowed one spokesperson, who will be allowed a maximum of ten minutes to address Standing Committees, and five minutes to address Council.
All delegation materials, including powerpoint presentations, must be submitted by noon on the day prior to an evening or morning meeting and by 8:45 a.m. on the day of an afternoon meeting for reasons under section 20.2 and 21.4 of the Procedural By-law. Materials submitted at the meeting will not be distributed and powerpoint presentations will not be accepted.
Schedule and Location of Meetings
Standing Committees and Council meet in the Council Chambers of Burlington City Hall, 426 Brant Street, in accordance with the calendar set annually and approved by Council. Meetings may change and delegates who register by noon of the day of the meeting will receive confirmation of both the meeting and their delegation status.
Agendas
Agendas for the Standing Committee and Council meetings are published and linked to the city's website meeting calendar. Standing Committee agendas are available online on the Wednesday prior to the Standing Committee meeting and the agendas for Council, the Friday afternoon prior to the Monday Council Meeting. Agendas will also be available at the meeting.
City of Burlington, Clerks Department
426 Brant St., P.O. Box 5013,
Burlington, ON L7R 3Z6
Phone: 905-335-7698
Fax: 905-335-7675
Disclaimer: Please note that submission of a delegation form does not guarantee the approval of your request for a delegation. In addition, all information submitted will be considered to be public information and therefore subject to full disclosure, under the Municipal Freedom of Information and Protection of Privacy Act.
Confirmation of Registration:
In accordance with Section 20.2 and 21.4 of the City of Burlington Procedural By-law, delegation materials and powerpoint presentations must be provided to Clerks by noon on the day prior to an evening or morning meeting and by 8:45 a.m. on the day of an afternoon meeting . Delegation materials submitted at the meeting will not be distributed and powerpoint presentations will not be accepted. If you have any questions, please contact the Clerks Department at extension 7481.
