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Register to Speak at Committee and Council

Municipal government is truly the most hands-on level of government.  We're your local representation, and we rely on you, the residents of Burlington, to keep us informed and on track.  That is why we encourage people to speak at Council and Committee meetings.  It's one of the best ways for us to make sure we're representing the best interests of the community.

Speaking at Council or committee is easier than you may think.  Take a look at the material below.  It outlines everything you need to do to speak at city hall.  If you have any questions or need further details, feel free to call 905-335-7600, ext. 7805.

Frequently Asked Questions:

What is a Standing Committee?

A Committee of Council where members of Council attend to discuss and make recommendations that will go to Council.

What is a Delegation?

Delegations are individuals or groups that are requesting permission to
appear before a Standing Committee or Council. In order to speak at
a Council or Committee meeting, individuals must first register as a
delegation.  Delegations are encouraged to bring their information to
the appropriate Standing Committee to allow members to consider all
information before making their recommendations to Council.  You do
not need to register as a delegate if you want to attend as an observer. 

How long am I able to speak for?

Each delegation is allowed one spokeperson, who will be allowed a maximum of ten minutes to address Standing Committees, and five minutes to address Council. 

What if I wish to speak to an item that is NOT on an agenda?

If your item is not related to an item listed in the current agenda for the
committee, you will need to provide the Clerks Department with a letter
detailing your concerns and the actions you would like the committee to
approve.  Clerks staff will place that item on an upcoming appropriate
committee agenda and inform you of the date, time and location of the
meeting.  Once you have recieved confirmation that your item has been
placed on an agenda, submit a registration form to ensure you are
scheduled to speak at that committee meeting.

Registration Process

You may register to appear before Standing Committee or Council using our

Online Registration Form, or you can print and complete the registration form (pdf) and mail, fax or hand deliver it to the Clerks Department. Delegations will provide to the Clerk; their name, agenda topic/report number, and if they are representing any organization the name of the agency or other such body.

Registrations to appear before Standing Committee must be received by the Clerks office no later than the following deadlines:

Development and Infrastructure Committee: 9:30 a.m., the day
of the scheduled meeting.

Community and Corporate Services Committee: noon, the day before the 
scheduled meeting.

Audit Committee: noon, the day before the scheduled meeting.

Committee of the Whole: noon, the day before the scheduled
meeting.

Council: noon, the day of the scheduled meeting.

Delegation material and powerpoint presentations must be submitted
in accordance with the deadlines listed above.

Delegation materials submitted at the meeting will not be distributed and
PowerPoint presentations will not be accepted. 

Registration Options
Complete the Online registration form , or
  1. Complete the printable registration form and mail, fax or hand deliver it to the Clerks Department, or
  2. Phone the Clerks Department at 905-335-7600 for, (D & I /Audit) ext. 7458; (C&CS/COW) ext. 7855, and (Council) ext. 7805; or
  3. Attend the Clerks Department, first floor of City Hall and complete a form in-person.

Disclaimer: Please note that submission of a delegation form does not guarantee the approval of your request for a delegation. In addition, all information submitted will be considered to be public information and therefore subject to full disclosure, under the Municipal Freedom of Information and Protection of Privacy Act.

Where and when are the meetings?

Standing Committees and Council meet in the Council Chambers of Burlington City Hall, 426 Brant Street, in accordance with the calndar set annually and aproved by Council.  Meetings may change and delegations who register by noon of the day of the meeting will receive confirmation of both the meeting and their delegation status.  Changes to locations and times will be posted on the City's website.

Where do I find an agenda for Standing Committee and Council?

Agendas for the Standing Committee and Council meetings are published and linked to the city's website meeting calendar.  Standing Committee agendas are available online on the Monday prior to the Standing Committee meeting and the agendas for Council, the Friday afternoon prior to the Monday Council meeting. Limited agendas will also be avaliable at the meeting.

City of Burlington, Clerks Department
426 Brant Street., P.O. Box 5013
Burlington, ON  L7R 3Z6
Phone:  905-335-7805
Fax:  905-335-7675

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Registration Forms 

Preparation and Procedures

Visit our, "Preparing for your Presentation" page for some helpful tips on how you can prepare for your presentation. For information on the rules and order of delegations at Committee and Council please refer to procedural by-law 80-2012.

Document

Engaging with City Council and its Committees - Handbook (pdf)